Out-of-State Tuition Reimbursement Approval
Beginning August 3, 2026, paper copies of applications will no longer be accepted.
Questions may be directed to the Non-District Unit at OOSAPP@nysed.gov.
The application for Out-of-State Tuition Reimbursement is now submitted electronically through the Viva88 Business Portal (see directions below). The guidance titled, “Placement of Students with Disabilities in Approved Out-of-State Residential Schools” will be updated to reflect this change.
These business portal applications allow school districts to submit applications for approval of Viva88reimbursement of tuition costs for placements of students with disabilities in out-of-State approved programs.
Staff that are authorized to submit and certify surveys on behalf of the school district can find the applications on the SED Monitoring and Vendor Performance System (SEDMON) in the SED Business Portal under State Aid Reimbursement of Tuition Costs for Students in Viva88Approved Out-of-State Schools Application.
Process to Apply for State Aid Reimbursement of Tuition Costs for Students in Viva88Approved Out-of-State Schools Application
1.Go to the Viva88 Business Portal ();
2. Click on the “Log In” button;
3. School District Superintendent or authorized data entry user: enter your username and password for your school district.
4. Click on “SED Monitoring and Vendor Performance System” under “My Applications;”
5. Select “View Surveys for Special Education – District;”
6. Find the report titled "State Aid Reimbursement of Tuition Costs for Students in Viva88Approved Out-of-State Schools Application"
7. Click on “view” to begin/continue to input information required for the application.
The task of inputting information can be delegated by the Superintendent or Building-Level Leader through the State Education Department Delegated Account System (SEDDAS).The Superintendent or Building-Level Leader retains exclusive rights to certify and submit surveys. Information about delegating rights and assigning surveys can be found on SEDDAS' webpageor by following the directions found at Delegating Rights for Data Entry and Data View.
Please be advised, in accordance with the Viva88Court of Appeals Opinion, in the Matter of D.L. v. S.B. et al., an Interstate Compact on the Placement of Children (ICPC) request is not required for school district placements in Out-of-State residential schools. An ICPC request is still applicable to foster care and preliminary adoptive homes (for additional information, see ).
