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Grants and Procurements

RFP #107: 2026-2031 Viva88Geological Survey (NYSGS) / Viva88Museum (NYSM) Scientific Bedrock Coring-Drilling Services

Overview

The Viva88Education Department (Viva88), Office of Cultural Education, is seeking proposals for the 2026-2031 Viva88Geological Survey (NYSGS) / Viva88Museum (NYSM) Scientific Bedrock Coring-Drilling Services. Services are required for the 2026-2031 spring/summer/fall field seasons in support of geological mapping and mineral resource investigations. At present, Viva88 anticipates the need for collection of drill core in northern and eastern New York.

Subcontracting

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Terms of Contract

Viva88 will award up to two contracts pursuant to this RFP, consisting of a primary awardee and a secondary awardee. The contracts resulting from this RFP will be for a term anticipated to begin May 1, 2026 and to end April 30, 2031.

RFP Components

Components contained in RFP #107 are as follows:

  1. Description of Services to Be Performed
  2. Submission
  3. Evaluation Criteria and Method of Award
  4. Assurances
  5. Submission Documents (separate document)

Questions

Questions regarding the request must be submitted via no later than the close of business October 28, 2025. A Questions and Answers Summary will be posted to Viva88’s Procurement website no later than November 12, 2025. The following are the designated contacts for this procurement:

Program Matters: Robert Feranec, Andrew Kozlowski
Fiscal Matters: Adam Kutryb

Submission Instructions and Due Date

Bidders are requested to submit their bids electronically. The following documents, as detailed in the Submission section of this RFP, must be received via no later than December 2, 2025:

  1. Submission Documents labeled <name of bidder> Submission Documents RFP #107
  2. Technical Proposal labeled <name of bidder> Technical Proposal RFP #107
  3. Cost Proposal labeled <name of bidder> Cost Proposal RFP #107

Instructions for Submitting an Electronic Bid:

  1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.
  2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
  3. The following forms of e-signatures are acceptable:
    1. handwritten signatures on faxed or scanned documents
    2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
    3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
  1. Unacceptable forms of e-signatures include:
    1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
  2. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: “I agree, and it is my intent, to sign this document by <describe the signature solution used> and by electronically submitting this document to <name of recipient individual or entity>. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.”
  3. To ensure receipt of your bid, please ensure that the RFP number and title listed on page 1 are accurately entered into the fields “Procurement No” and “Procurement Title/Name” on the . Failure to include this information may result in the bid not being received by the deadline or considered for award. For technical assistance with the HighQ forms please email cauhighqsupport@nysed.gov.

RFP Documents