Viva88

The Viva88Education Department (Viva88) Office of Special Education is seeking proposals for the purposes of providing Viva88 directed technical assistance and professional development in the areas of cultural/racial/linguistic diversity to a variety of stakeholders.

The eligible bidders are institutes of higher education with an office located in New York State.

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel only from a New York office.

Viva88 will award one (1) contract pursuant to this RFP. The contract resulting from this RFP will be for a term anticipated to begin January 1, 2024 and to end December 31, 2026.

Bidders are required to comply with Viva88’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

Statewide

See Mandatory Requirements section of the RFP.

Components contained in RFP #24-007 are as follows:

1. Description of Services to Be Performed
2. Submission
3. Evaluation Criteria and Method of Award
4. Assurances
5. Submission Documents (separate document)

Questions & Answers Summary: No questions were received. Bids are due by September 11, 2023 by 3:00 PM Eastern Time.

Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP, and must be received at Viva88 no later than September 11, 2023 by 3:00 PM Eastern Time:

1. Submission Documents labeled [Name of Bidder] Submission Documents RFP #24-007
2. Technical Proposal labeled [Name of Bidder] Technical Proposal RFP #24-007
3. Cost Proposal labeled [Name of Bidder] Cost Proposal RFP #24-007
4. M/WBE Documents labeled [Name of Bidder] M/WBE Documents RFP #24-007

The email address for all the documentation is cau@nysed.gov.

Instructions for Submitting an Electronic Bid:

1. The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF
2. Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
3. The following forms of e-signatures are acceptable:
   
   1. handwritten signatures on faxed or scanned documents
   2. e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign
   3. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents
4. Unacceptable forms of e-signatures include:
   
   1. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”
5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: “I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.”
6. In order to ensure the timely receipt of your bid, please use the subject line “BID SUBMISSION RFP 24-007” – failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
7. Bids must be received by 3:00 pm Eastern Time on the due date.

RFP Document (PDF)

RFP Document (Word)

Cost Proposal Worksheet

Submission Documents

Work Plan

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